Connecting with Your Team Instantly

The Groove workspace you create in MS Office 2010 SharePoint Workspaces enables you to share files, discuss projects, plan meetings, and much more . With a Groove workspace, you can work collaboratively without having access to SharePoint Server 2010 .

You can display and work with contact information in two different places in your SharePoint and Groove workspaces . In the Launchbar, you can click Contacts at the bottom of the dis-play to display all Active, Online, and Offline contacts who have access to the current work-space . In a workspace, scroll through the Members areas in the bottom left corner of the window .

You can tell which contacts are currently online by the small presence icon that appears to the left of the contact’s name . A green icon indicates that the member is online; yellow in-dicates that the member is busy; red means the contact is unavailable . If a presence icon is gray, the contact is not currently online .

When you find a member you want to contact, click the person’s name to display a contact card . By default, a small contact card appears . You can expand the  contact card to show more information—including department, phone numbers, and other relevant information such as organization and workspace roles—by clicking the Expand Contact Card button in the lower right corner .

The different option tools in the contact card enable you to send the contact an e-mail mes-sage, begin an instant message session, make a phone call, or set up a meeting . Additionally, with Office Communicator 2007 R2, you can share video, share your desktop, and send files . You can also open an instant messaging window by double-clicking the contact’s name in the Members list . You can send the message to one or many team members and attach files to the message if you like .